Gusto Integration
Employee management, benefits, and payroll processing
Connect TuskCPA to Gusto for complete HR and payroll automation. Sync employee data, benefits, time-off tracking, and payroll expenses seamlessly.
Why Gusto?
Gusto is perfect for growing businesses that need comprehensive HR features beyond just payroll. Integration with TuskCPA means you can automate the accounting side while Gusto handles employee administration.
Key Features
Employee Data Sync
Automatically import employee information, onboarding dates, terminations, and role changes for compliance tracking.
Benefits Integration
Track health insurance, 401(k) contributions, HSA/FSA, and other benefit deductions with automatic journal entries.
Payroll Automation
After each payroll run, automatically create accounting entries in QuickBooks or Xero. No manual input required.
Compliance Tracking
Monitor tax filings, workers comp, state registrations, and get alerts for required filings and renewals.
Setup Guide
Step 1: Connect to Gusto
Go to Settings → Integrations → HR & Payroll → Gusto. Click "Connect to Gusto" and log in with admin credentials. Authorize TuskCPA to access your company data.
Step 2: Select Companies
If you manage multiple clients' Gusto accounts, select which companies to sync. You can connect unlimited Gusto accounts to one TuskCPA account.
Step 3: Configure Sync Options
Choose what data to sync:
- ✓ Payroll runs and expense details
- ✓ Employee census and demographics
- ✓ Benefits enrollment and costs
- ✓ Time-off requests and balances
- ✓ Contractor payments (1099 data)
- ✓ Tax deposit information
Step 4: Map Accounts
Map Gusto payroll categories to your chart of accounts in QuickBooks or Xero. System suggests intelligent mappings based on account names.
What Syncs from Gusto
Payroll Data (Per Run)
- • Gross wages, overtime, bonuses, commissions
- • Federal, state, and local tax withholdings
- • FICA, Medicare, unemployment taxes
- • Pre-tax deductions (401k, health insurance)
- • Post-tax deductions (garnishments, loans)
- • Reimbursements and taxable benefits
- • Net pay and payment method details
Employee Information
- • Employee names, addresses, contact info
- • Job titles, departments, managers
- • Hire dates and employment status
- • Compensation rates and pay schedules
- • Termination dates and reasons
Benefits & Time Off
- • Health, dental, vision insurance enrollment
- • 401(k) contribution rates and matches
- • HSA/FSA contributions
- • PTO balances and time-off requests
- • Sick leave tracking
Automated Workflows
New Employee Onboarding
When employee completes Gusto onboarding, automatically create employee record in your system, add to org chart, and send welcome package.
Payroll Run Accounting
After each Gusto payroll, automatically post journal entries to QuickBooks/Xero, reconcile payroll accounts, and generate payroll reports for managers.
Benefits Renewal Reminders
Get notified 60 days before health insurance renewal. Automatically generate comparison reports and decision worksheets for clients.
Gusto Wallet Integration
If your clients use Gusto Wallet (employee financial wellness app), track employee usage, loan requests, and early wage access for comprehensive HR insights.
Multi-State Compliance
Gusto handles multi-state payroll tax compliance. TuskCPA tracks which states each client operates in, monitors registration requirements, and alerts you to new filing obligations when employees move or companies expand.
Time Tracking Integration
For clients using Gusto Time Tracking, import hours worked by employee and project. Useful for job costing, project profitability analysis, and billable time tracking.
Best Practices
- Review Before Posting: Check payroll journal entries before posting to GL
- Reconcile Monthly: Reconcile payroll liability accounts at month-end
- Monitor Tax Deposits: Ensure Gusto makes timely tax deposits
- Year-End Planning: Start W-2 review process in December
Gusto Partnership Questions?
We can help you set up Gusto integrations and optimize workflows for your HR clients.
Contact Our Team